What is a VoIP Number and Do You Need One? 7 Key Benefits
With the increase in internet usage, VoIP numbers have become more popular.
With several VoIP providers offering high-end features, including the ability to have multi-phone line systems that support business growth, it’s no wonder that VoIP numbers are becoming the new standard for business communication.
This guide will explain what a VoIP number is and highlight why you should consider getting one.
What Is A VoIP Phone Number?
A VoIP phone number is a telephone number that uses Voice over IP technology to place and receive calls over an Internet connection instead of the traditional landline phone network.
VoIP business phone numbers allow businesses to make and receive calls using a broadband Internet connection instead of a copper-wire telephone line.
One can make VoIP calls in a specific location (such as an office) or while traveling.
The VoIP number will work if a high-speed Internet connection is available.
When choosing a VoIP provider, there is much to consider.
Businesses need to evaluate their needs and ensure that the provider they eventually choose can give them the best possible service for their requirements.
Key Benefits Of Using A VoIP Number
A virtual phone number associated with your VoIP phone system provides businesses many benefits.
Let’s explore what these are.
1. More Phone Number Options
Depending on your chosen service, VoIP can give you the functionality to have as many phone numbers as you need without installing multiple physical phone lines.
As a result, you can better your phone system without investing much money in new hardware.
A VoIP network can technically handle virtually unlimited calling compared to a regular phone number.
2. Increased Flexibility
A VoIP phone number also allows you to use features not available with a traditional phone line.
For example, many VoIP providers offer call forwarding and VoIP caller ID blocking as standard features.
These features can be handy for businesses that manage many calls daily.
A VoIP phone number with a local area code also makes it easy for customers and clients to reach you, no matter where you are.
3. No More Dropped Calls
A VoIP number ensures you never drop calls due to a bad connection.
VoIP calls are transmitted over the internet, so as long as you have a strong and stable internet connection with enough bandwidth, your calls will go through without any problems.
This feature offers a significant advantage over traditional phone lines, susceptible to poor connections and dropped calls.
Using the latest VoIP technology, a VoIP provider can also offer HD voice quality, a vast improvement over the traditional phone line.
4. Work-Life Balance
While a fine line exists between work and life, a VoIP phone number could help you better balance the two.
Since VoIP calls can be made and received from any location, you can work from home, office, or even on the go.
This flexibility is a significant advantage for businesses that must be available to clients and customers.
With features like call forwarding and voicemail, you can ensure you never miss an important call, even when you are not at your desk.
You can take the time to enjoy your personal life without feeling you are sacrificing your professional life – while still being available for business if the need arises.
Combining VoIP services with current business applications can increase efficiency and productivity in the workplace.
For example, many VoIP providers offer integration with popular CRM software.
This integration allows businesses to keep track of customer interactions, manage call logs, and create detailed reports.
6. Low Cost
VoIP services are much cheaper than traditional phone lines for business owners and customers.
There are no installation fees or monthly charges, and long-distance calls are free.
Businesses can save a lot of money by switching to a VoIP phone number, which the business can use to reinvest in other company areas.
You can pass this cost reduction to customers, which can help to attract new business.
With many VoIP service providers providing toll-free numbers to their customers, businesses can provide their customers the ability to reach them without having to pay for the call.
Companies can even use a softphone to receive and place VoIP calls from laptops or desktop computers.
Said differently, this feature refers to downloading a VoIP app that uses the internet to place and receive calls – with no additional hardware required.
When considering that an IP phone can do both local and long-distance calls for free, VoIP is an excellent way for small businesses to save money.
As your business grows, so does the need for more phone lines.
This reality can be costly and time-consuming with a traditional phone line.
With a VoIP phone number, you can add new users and features as your business grows, and there is no need to install new lines or hardware.
The ability to scale is one of the significant advantages of VoIP for businesses.
Differences Between VoIP And A Landline Number
A traditional phone system, a landline, uses a copper wire to connect your business to the phone network.
A VoIP phone system uses your existing internet connection to receive calls.
Other differences include lower costs, scalability, and features that can help you be more efficient.
Having multiple devices to make and receive calls is also a significant difference (i.e., VoIP advantage), as it gives you the flexibility to work from anywhere.
Some providers also allow for SMS messaging, which traditional phone numbers couldn’t do.
The ability to text message gives a business phone system more features and flexibility.
In addition, conferencing software integrated with many VoIP phone systems makes it easy to hold virtual meetings and conference calls.
The Different Types Of VoIP Numbers
There are several types of VoIP numbers, each with its features and benefits.
The most common type of VoIP number is a SIP number, which stands for Session Initiation Protocol.
SIP numbers are typically used by businesses and offer a variety of features, including call forwarding, caller ID, voicemail, and call waiting.
Another type of VoIP number is a hosted PBX number.
Hosted PBX numbers are hosted by a third-party provider and are ideal for businesses that want to outsource their phone system.
Hosted PBX numbers come with the same features as SIP numbers, plus additional features like call recording and auto-attendants.
PBX numbers are typically the best choice for outbound calls as they offer a higher quality of service.
How To Use VoIP Effectively
Making phone calls using a voice-over IP (VoIP) service can save you a lot of money, but there are a few things you need to know to get the most out of your VoIP service.
Here are a few tips:
- Use a headset: A headset with a microphone will improve your VoIP calls’ quality and help reduce background noise.
- Test your setup: Before using VoIP for business calls, test your setup with various colleagues to ensure the sound quality is good and there are no technical problems.
- Get high-quality VoIP phone service: You’ll need a VoIP phone number to make and receive VoIP calls. Many service providers offer free VoIP phone numbers, so shop for the best deal.
- Use VoIP call forwarding: If you have traditional VoIP phone numbers, you can use call routing to ensure all your calls are routed to your VoIP phone.
- Use voicemail: Voicemail is one of the most valuable features of a VoIP phone system. Set up your voicemail and check it regularly to avoid missing important messages.
By following these tips, you can ensure you get the most out of your VoIP service and save money on your business calls.
Potential Pitfalls When Using VoIP Numbers
While having virtual numbers has plenty of advantages, there are a few potential pitfalls that you should be aware of.
First, VoIP numbers are subject to the same outages as your internet srevice.
If your internet connection goes down, so will your phone service.
Additionally, using a virtual phone system means that your calls will be routed through the internet, which can, on infrequent occasions, result in lower call quality.
To combat this, choose a VoIP service provider with a good reputation for call quality and customer service.
How to Get Started with Your Own VoIP Number
Getting started with your VoIP number is easy and can benefit individuals and businesses.
To get started, you must find an Internet Protocol (IP) enabled phone service provider that offers VoIP numbers.
Once you have selected a provider, you must set up an account and purchase or rent a VoIP number.
After this, you can use your new VoIP number for voice calls, voice messaging, video conferencing, and other features.
The primary benefit of having a VoIP number is its versatility.
VoIP numbers are portable, unlike traditional landline numbers, which are assigned to specific locations and require special hardware or software to make or receive calls from other countries.
One can use them from any device with an internet connection.
It’s easier for customers to contact you no matter where they are in the world – as long as they have access to an internet connection, they can make calls using your VoIP number.
In addition to portability, numerous other benefits are associated with having a VoIP number.
A VoIP number provides cost-savings on long-distance calling fees for businesses and allows for advanced features like automated attendant systems and call forwarding capabilities.
Furthermore, many providers offer additional features such as voicemail-to-text transcription services and caller ID support, providing extra user convenience.
For individuals who use their VoIP number frequently, using the right plan can help them save money on their monthly phone bill by eliminating the need for separate programs that include landlines and mobile lines.
Additionally, internet-based phone services like Skype or Google Voice often benefit from low international calling rates included in their subscription packages.
Overall, getting started with your VoIP number is simple and allows users to take advantage of several key benefits, including portability, cost savings on long-distance calls, advanced call management options, and more convenient communication services like text messaging or voicemail transcription capabilities.
Utilizing these features can help create added value for individuals and businesses by increasing efficiency and reducing costs associated with international calls from various locations worldwide.
What is a VoIP Number? FAQ
Does The Desk Phone Make A Difference When Using VoIP Technology?
The type of phone you use with your VoIP service can make a difference in call quality.
IP phones are designed to work with VoIP systems and often provide the best call quality.
Can You Route Calls To A Cell Phone?
If you’re not at your desk, incoming calls to your VoIP number can be routed to your cell phone.
Having a cell phone as a backup is a good way never to miss a call.
Also, a mobile app is sometimes provided by the VoIP phone company, allowing you to use your phone number on your cellphone to access additional features.
Can A VoIP Number Be Set To A Local Area Number?
Local numbers are available in many areas, so you’ll likely be able to find a VoIP number with a local area code.
Virtual phone numbers within VoIP phones are also available, and many VoIP internet service providers offer several different ways to purchase a phone number.
Does Your Wi-Fi Speed Matter When Having A VoIP Number?
Your wi-fi speed does matter when using a VoIP number, as your calls’ quality will depend on your internet connection.
Have a fast and reliable internet connection to get the best possible call quality.
What Does Portability Mean In VoIP?
Portability means your VoIP phone number can stay with you if you move.
For example, if you’re moving from New York to Los Angeles, you can take your New York-based VoIP number and have it work in Los Angeles just as well as it did in New York.
You don’t need to change your phone number or go through the hassle (and expense) of getting a new one.
Such portability can be a huge advantage for businesses that operate in multiple locations and individuals who move frequently.
What Is A VoIP Adapter?
A VoIP adapter is a device that allows you to use your VoIP service with a regular telephone.
VoIP adapters typically have a port for an Ethernet cable, which connects the adapter to your router, and a port for a regular telephone line.
Then, employees can use the dial pad on their regular telephone to place VoIP calls.
If your operation relies on making and receiving phone calls, you should look into VoIP.
There are many advantages to using a VoIP phone system, including lower costs, increased flexibility, and improved call quality.
Research and choose a reputable VoIP service provider to get the most out of your virtual phone system.
Have you ever used a VoIP phone system?
What was your experience like?
Let me know in the comments below.
Further reading on AdamEnfroy.com: Want to learn more about how you can communicate with others in your business?
Check out my list of the best conference call services to find the perfect fit for your business.
Do you know what a UCaaS is?
Check out this article to learn the difference between unified communications and VOIP.
Last Updated on May 16, 2023 by Adam Enfroy