ClickUp vs. Monday: Which is Best in 2023? (Detailed Breakdown)
ClickUp vs. Monday.com: Project Management Software Overview.
Looking to compare some project management software tools?
ClickUp is a cloud-based project management software that allows businesses and teams to manage projects from a central location.
It replaces all productivity software across most departments and enables collaboration with a single application for tasks, docs, chat, goals, and team management. And it’s totally customizable.
You can use it for project management, workflow management, handling email marketing campaigns, organizing your company’s documents, marketing tasks, file storage, managing website workflows, and more.
Get started with ClickUp.
Monday.com is a visual project management software that provides you with ways to work on projects with your team collaboratively. At the same time, it helps you keep focused on daily tasks and achieve your goals every week, every month, and every year.
Whether you’re launching a new product, planning a large event, or writing a book — you can use Monday to build, plan, and communicate your ideas.
Its core features include project planning, inventory tracking, resource management, workflow automation, time tracking, goal tracking, a user-friendly interface, and more.
Get started with Monday.com.
Let’s see how these two prominent project management software solutions compare in this in-depth Monday vs ClickUp breakdown.
Monday and ClickUp are two of the most popular project management systems available in the SaaS industry right now. Both products offer agile project management, team collaboration, file-sharing, the ability to manage multiple projects simultaneously, and more.
Let’s analyze them in detail.
ClickUp is a powerful project management tool that makes it easy to get stuff done. Organize and share your team’s to-dos from anywhere, on any device. See progress without distractions on any device — desktop, tablet, or mobile. And a lot more.
At heart are their task management and project features.
In the beginning, you’ll get prompted to pick from a template for your dashboard based on your requirements, experience, industry, etc. ClickUp offers about 128 pre-built templates.
The great news is that they have a ready-to-use project management template that comes with different layout options, custom statuses, custom fields, and more.
The entire platform works like a hierarchy, allowing you to break down your work into easy-to-manage groups.
The components of the hierarchy (from top to bottom) include:
Workspace is like your office building where everything related to work occurs. Then you have Spaces within the Workspace, which you use for high-level categorizations of your projects and tasks. It could be different types of work, teams, departments, and more.
You can further break down your work into lists – that help you group related tasks.
If this project management model sounds familiar, then you’ve probably seen a similar structure in project management platforms like Trello. And if you want to group related lists, you can put them in Folders.
Here’s a quick glimpse into ClickUp’s dashboard:
Here’s a list of tasks within the “Spaces:”
You can further assign tasks to as many team members as you want, set due dates and status, set recurring tasks, label priorities using color-coded flags. You can also drop comments directly within the tasks so that everyone stays in the loop with the conversations.
Another key ClickUp feature is “Views.”
Different views allow you to visualize tasks in different ways. You can choose the view format that best suits your project.
Different views include the List view, Kanban boards, Box view, Docs view, Calendar view, Mind Maps, and Gantt view.
For instance, Gantt charts help you visualize project timelines and task dependencies. It also enables you to track tasks that are “Done,” “Completed,” or “in progress.”
ClickUp also allows you to embed charts, tables, and data from other sources like Google Sheets.
Additionally, it enables time-tracking across multiple devices for client meetings, development, quality control, delivery, and tasks. It also provides specific time estimates based on the work involved and inputs like members working, complexity, and priority.
To enable time-tracking, you’ll have to head to ClickApps in your left-most navigation bar.
You can add folders, lists, tasks, subtasks and create dependencies between tasks and visualizations to plan and ensure timely project completion. This is especially useful for scrum teams that use Agile.
This project management platform also helps you with budget management, expense tracking, project planning, requirements management, and resource management. Plus, it enables teams to track the real-time status and keep a tab on the overall progress in the project.
They have many resources, including onboarding videos, self-help articles, demo, webinars, and more. They come in handy if you get stuck somewhere or want to take a deeper dive.
Monday is a well-known project management tool. It provides holistic ways to manage and complete tasks and helps you collaborate with your entire team, analyze progress, identify pain points, and resolve issues faster.
Just like ClickUp, Monday.com also comes with a library of workflow templates that you can use to set up your overall workspace. The library consists of five ready-to-use project management templates as well.
Five built-in project management templates include:
- Work calendar
- Single project
- Advanced single project
- Advanced project management
- Project requests and approvals
Each template works for different scenarios.
Look at the “Advanced Project Management” template, for instance.
The template helps you manage complex projects and tasks. It effectively manages and streamlines budget tracking, project tracking, risk management, and resources allocation.
You can also import data from other platforms like Asana, Google Excel, Jira, Zendesk, Trello, Basecamp, and more.
Next, you can assign tasks to multiple team members simultaneously, prioritize tasks, set due dates, add color-coded labels to mark a task, and manage progress in real-time.
Monday works against deadline misses by setting up reminders and notifications for important tasks. Their shareable “weekly tasks” module provides transparency over tasks that need to be completed every week and helps maintain accountability.
You can also visualize your workspace and tasks using different views and layouts.
It has the Gantt view, Timeline view, Files view, Map view, Workload view, Chart view, Kanban boards, List view, and more.
You can add multiple views to your workspace board, and they will all be accessible from the top of your board.
Managers can clearly view the team workload, assign daily tasks, and take steps to minimize dependencies and overcome disputes and problems.
They can also add specific tags to certain tasks. And a simple search using the tag will give access to a real-time progress update of tagged tasks.
Winner: It’s a Draw.
Both Monday and ClickUp make daily work goals more accessible and streamlined. They also enable multiple views to visualize workspaces, collaborate with teams, and make it easy to assign, filter, sort, and priority tasks.
What’s more, both PM software solutions are capable of managing projects for businesses and teams of all sizes, including small teams, remote teams, large teams, HR teams, etc.
Tracking time against task items and collaborating with your team members is integral to project management.
Let’s see how ClickUp and Monday compare in this department.
ClickUp helps you create goals, break them down into measurable targets, and track progress in real-time. You can assign a name to your goal, set an end date, and give access to as many members as you want.
You can also set up goal owners for specific goals to maintain accountability. If you want reviewers or watchers to keep track of the goal, you can also allow them access.
There’s also an option to give an explanation of your goal and how to achieve it.
Next, you’ll break down your goals into targets. Targets are measurable results that, when completed, will also complete the Goal.
You can name and choose the type of targets you’d like to use. Some of the types of the target to choose from are numbers (for example, a scale of 1 – 10), true or false (done/not done), percentage, and more.
You can also measure your targets using currency or tasks.
It’s a great way of breaking down tasks into goals and targets, setting milestones, and keeping track of them.
You can also create a lineup of your most important tasks on the homepage. You’ll also see an overview of a to-do list and tasks and reminders scheduled for each day.
These little things can prove to be convenient while working on several tasks simultaneously.
ClickUp also makes it easy to measure and track objectives and key results. It helps you compare the tactics and actions (tasks) objectives and how long it would take the team to complete them.
And not only tasks and subtasks, but ClickUp also allows managers to set up and track progress between important milestones, identify challenges, if any, provide quick fixes, and ensure the targets are met.
There are several features that help you determine how your team members utilize their time.
For instance, there’s a “Roll-Up” feature that shows you a combined total of all time spent on different tasks and subtasks.
You can also edit time, including adding or subtracting time to your tracking whenever required.
ClickUp users can also add other widgets (ClickApps) for time management, including:
- Time in Status – It shows how much time was spent in each status for tasks across your Workspace.
- Time Estimates – Add time estimates to any tasks in your workspace.
- Time Estimates Rollup – It calculates the total time estimate based on the subtasks of a task.
There’s also an option to build and customize Time Sheets inside the dashboard. It helps you track time by day, week, month, or any custom range. You can set time goals, group them by dates, and even see individual entries to determine where time was spent.
And not just regular project time-tracking, ClickUp also helps you track and segment billable and non-billable projects and see estimates.
ClickUp’s free Chrome extension is another bonus. It lets you track your projects and record time from your desktop, mobile, or web browser.
This tool helps segregate different verticals into specific workspaces for better progress tracking. You can divide each workspace into various boards.
There are shareable boards that you can share with external partners, private boards for individual use, and boards that are accessible by members of a team.
These boards further consist of columns, where you can add a separate column for progress tracking. It will indicate the completion percentage of each topic.
You can move the tasks across different groups like scheduled tasks, done tasks, and backlog items. The progress will change in proportion with the status of the task. For example, when you mark your status columns as “Done,” the progress bar will automatically show 100%.
The dashboard clearly communicates the tasks at hand and the progress of each team member. You can track the progress for individual deadlines.
Then there’s the Timeline view that visually represents your project’s dates and timelines. It also gives you an overview of how long it would take to complete a task or project so that you can plan in advance.
There’s also a separate “Workload View” that gives you a glance at how your team’s work is divided.
You can see which team member is working over their capacity and assign upcoming tasks accordingly. If needed, you can even reassign or change deadlines.
Monday’s template library also offers a “Resource Management” workflow that helps you track and manage every project asset, including employees.
ClickUp is the clear winner with its extensive range of time management tools and widgets.
Workflow automation is an excellent way to increase your productivity without increasing your time spent working. It helps with managing the tedious tasks required for running your business.
Let’s see how ClickUp and Monday compare here.
The automation feature helps automate redundant tasks, saving time and effort.
ClickUp provides pre-built “Triggers and Actions” that you can combine and use to automate your project management process.
You can see the number of automation recipes activated at the top right corner. You can also add/delete the recipes as you want. Two great examples are always adding the same watchers to a particular task or assigning specific tasks to the same user.
You can browse ready-to-use “Automations” based on different categories, including statuses, creation, dates, etc.
The ‘When’ tab sets up automation elements and acts as a trigger. You can choose from a host of triggers based on your requirements.
When the trigger starts, the ‘Then’ button gets activated. Choose from a host of other actions that you want to take.
You can also set conditions for automation, where the automation will not get executed unless the requirements are met.
For instance, the work starts only when the tasks have the “Priority” label.
You can also customize your workflow automation steps any time you want.
In addition, ClickUp also allows you to create automation via third-party integrations and create new issues on Github. For example, if the task deliverable changes, you can send an SMS message or email when a task’s due date arrives.
Monday also provides pre-defined automation triggers and actions to help you streamline your work.
Similar to ClickUp, you’ll get tons of automated actions to choose from based on different categories. Categories in the automation center are related to Status Change, Recurring Tasks, Due Dates, Item Creation, and more.
For example, when a number is greater than a particular value, change the task’s status to something.
You’ll be able to locate an automation recipe (a combination of a trigger and action) for just about every requirement. You can use it to move items between boards, remind you of upcoming projects and due dates, assign tasks, and much more.
Managers can also set up dependencies between the various items on board and enable conditions for them. What’s more, it can be used to set up triggers via SMS or email so that the project manager gets updated with all the latest notifications.
Once the task is over, and dependencies are no longer valid, they can be deleted.
Winner: It’s a Draw.
Reporting is an integral part of any project and task management process. You should be able to get a detailed insight into your projects and team members to analyze their productivity, the time required, and more.
However, for some reason, not many project management software comes with separate reporting and analytics features.
Let’s see how ClickUp and Monday perform here.
ClickUp is one of the few project management platforms that provide detailed reports to help you determine who’s working on what.
You can also change the time frame to see reports from a particular time or sort reports to take an exact look at a particular space.
For starters, you can expand and see projects completed by each team member.
After the “Completed” reports, you can view “Worked On” reports.
These reports give you an insight into the progress made by your team members on each task. There are tons of filters and task statuses to help you determine who spent how much time on each task.
Then there’s a report called “Team Points” that depicts points given to each team member.
It’s a bit like gamification, where each member gets points based on cleared notifications, comments added, comments resolved, tasks completed, and the number of tasks worked on.
This report helps you analyze who is working faster and producing more high-quality work.
There are tons of other reports, such as the Who’s Behind Report, Time Tracked report, and Time Estimation report.
The Who’s Behind Report helps you identify who is falling behind and where they are lagging. It’s convenient for identifying roadblocks and improving team collaboration.
These reports can be effective for road mapping and making future plans.
You can also add visual analytical reports to your dashboard that will give you a quick overview of your project status, tasks left, this week’s priority, and more.
ClickUp has one of the best reporting and analytics functionality out of most other project management platforms on the market.
However, most advanced reports are only available with a paid plan. The free version gives access only to get information about completed projects.
Monday doesn’t provide separate reports like ClickUp, but it provides a “Chart View” to give you an analytics side of the workspace.
You can choose any type of chart you prefer from their galley, including the pie chart, stacked chart, etc.
Here’s an example:
You can also select and customize the breakdown of your chart.
You can also get a complete overview of your team’s work and how it’s divided using Monday’s Workload View.
With more extensive analytical reporting options, ClickUp is the clear winner here.
Without the right third-party applications in your project management tool, you’ll never reach actual productivity.
Both ClickUp and Monday have a marketplace that makes it simple to add collaboration tools and other applications that plug into your software.
ClickUp enables native integration with over 1000 third-party business tools, which means it integrates with almost every popular tool on the market.
Its popular integrations include Dropbox, GitLab, GitHub, Webhooks, Outlook, Google Drive, Vimeo, YouTube, Google Calendar, among other tools.
You can also build custom integrations and apps with ClickUp’s public API. Another option is to integrate it with Zapier to get access to more integrations.
Monday offers native integration with a multitude of top CRM software, marketing platforms, software development solutions, project management platforms, and more.
Their most popular integrations include Outlook, Microsoft Teams, Dropbox, Slack, Zoom, Google Calendar, Google Drive, Excel, Jira, Salesforce, Zapier, OneDrive, and more.
You can also combine automation with third-party integrations using Monday’s pre-defined recipes. For example, when a status changes to “Done,” notify everyone in the #HR Channel in Slack.
All of these add-ons help you streamline your work and help you get more done in a limited time.
Winner: It’s a Draw.
ClickUp offers four pricing models, including:
- Individual (Free forever) – Unlimited tasks, unlimited users, five workspaces, unlimited custom views, 100MB file storage, 100 automation recipes per month.
- Unlimited ($5 per month/billed annually) – Unlimited tasks, unlimited workspaces, unlimited custom views, unlimited storage, 1000 automation recipes per month.
- Business ($9 per month/billed annually) – Everything in the Unlimited plan + 10,000 automation recipes per month, time in status, granular time estimates, goal folders, etc.
- Enterprise (Custom plan) – Everything in the Business plan + 250,000 automation recipes per month, Tableau web connector, priority customer support, dedicated customer success manager, and more.
Monday.com offers various pricing plans to fit every type of business, from small businesses to larger enterprises.
Monday’s five pricing plans include:
- Individual (Free plan) – Up to two seats, 1000 items, 500MB of storage, etc.
- Basic ($8 per month/billed annually) – All features in the Individual plan + unlimited free viewers, unlimited boards, unlimited items, 200+ project templates, 20+ column types, iOS and Android mobile apps, priority support, etc.
- Standard ($10 per month) – Includes everything in the Basic plan + Timeline and Gantt views, Calendar view, Guest access, 250 automation actions per month, create a dashboard that combines five boards, etc.
- Pro ($16 per month) – All features in the Standard plan + Private boards, Chart view, Formula column, time tracking, 25,000 automation actions per month, create a dashboard that combines ten boards, etc.
- Enterprise Plan (Quote-based) – Includes everything in the Pro plan + Enterprise-scale automation and integrations, multi-level permissions, advanced reporting and analytics, tailored onboarding, premium support, create a dashboard that combines 50 boards, etc.
These are the annual plans (you can save 18% if you choose to pay annually rather than making monthly payments).
The search for the best project management software can be a bit overwhelming. Knowing the best option for your needs is vital if you are a business, freelancer, startup, or non-profit organization.
Using these tools provide solutions and aid managers and employees in their projects and in moving forward with better productivity.
ClickUp and Monday are the two top names in the project management tools arena. Both offer an extensive suite of project management tools, ease of use, mobile apps for iOS and Android, a high level of customization, a knowledge base, and video tutorials to help you get started.
But you have to pick one based on your requirements and personal preference.
Use ClickUp if:
- You want detailed insights into your project’s progress and the team’s productivity.
- You need time-tracking features.
- Advanced automation recipes.
Use Monday if:
- You need advanced automation features.
- You need detailed insights into your resources and workload.
- You are a medium or large size business.
- You need help managing your personal goals.
This sums up my ClickUp vs Monday.com comparison.
If you’d like to get a more in-depth look at ClickUp, check out my ClickUp Review.
Which of these tools are you planning to use? Let me know in the comments sections.
Check out my other detailed project management reviews: