The Benefits of Switching to Zoho Payroll for Your Small Business
Small business payroll software is essential to running any business.
The problem is that it used to be time-consuming and complex to set up and execute.
As more companies move away from traditional manual payroll systems and towards digital automation, Zoho Payroll is a business tool many companies use to streamline their payroll processes.
Zoho Payroll is a one-stop solution for connecting with CRM software, automating employee onboarding, or tracking and updating payroll taxes.
In this article, I’ll cover the main features of Zoho Payroll and how you can use them to make payroll management more effortless.
What Is Zoho Payroll?
Zoho Payroll is a cloud-based software that automates payroll and HR processes.
Created with small and medium-sized businesses in mind, Zoho Payroll integrates with Zoho Books and Zoho People to provide a complete financial and HR management solution.
The software allows users to calculate and process payroll and manage employee records, leave, and attendance.
Zoho Payroll also generates reports and provides compliance support for tax and other regulations.
Critical Features Of Zoho Payroll
Here are the main features that make Zoho Payroll stand out.
Automatic Tax Payment and Filing
Zoho Payroll has an automatic tax payment and filing feature, eliminating the need for manual calculations and filing.
This feature automatically calculates and deducts taxes from your employees’ salaries, including federal and state taxes.
It also generates tax forms and supports electronic filing, reducing the risk of errors and saving you time and resources.
With Zoho Payroll, small businesses can easily set permissions for employees to access their pay stubs and tax documents.
Additionally, the platform offers a variety of templates to choose from to ensure accurate and seamless tax payment and filing.
Seamless Pay Schedules
With Zoho Payroll, you can easily schedule and manage the payment process.
Whether you pay your employees weekly, bi-weekly, or monthly, Zoho Payroll accommodates all pay schedules, including variable pay rates and overtime.
You can customize pay schedules to your business requirements, and Zoho Payroll will automatically calculate the necessary deductions and generate pay stubs.
To help ensure seamless payments, Zoho Payroll also streamlines onboarding by allowing employees to fill out necessary information online when they start their jobs.
One can also automate pay runs with customizable settings such as frequency and deductions for each employee.
Salary components (such as the salary structure) can be easily added or edited within the software, allowing for accurate calculations.
Salary details can then be viewed and exported for each employee.
Easy Pay Run Approvals
Payroll operations are streamlined with Zoho’s automated processing, accurately calculating wages and taxes for each pay period.
Its easy-to-use interface lets users quickly input and approve IT declarations for tax purposes.
The software also ensures compliance with statutory regulations, such as minimum wage and overtime laws, to avoid costly penalties.
Managers can review the pay run for accuracy and errors before approving them, ensuring their employees are paid on time and accurately.
To facilitate pay runs even further, Zoho Payroll offers a comprehensive benefit plan for employees, including health insurance and retirement savings options.
User and Access Management
User and access management in Zoho Payroll allows the administrator to control access and permissions for different user roles.
Only authorized personnel can view and edit confidential payroll data.
However, users can have their personalized dashboard to quickly navigate to their specific tasks without accessing irrelevant data.
Wage Garnishment
Zoho Payroll ensures that the responsible execute wage garnishments accurately.
The software tracks and manages employer liabilities, such as taxes and benefits.
Effectively, Zoho Payroll enables users to efficiently handle pre-tax deductions, such as retirement contributions and health insurance premiums.
Furthermore, the platform streamlines the reimbursement claims process for payroll expenses such as travel and meals.
Benefits Of Zoho Payroll
Let’s now cover the benefits that Zoho Payroll provides its users.
Simplify One’s Payroll Process
Zoho Payroll offers a range of features that will simplify your payroll management process.
This easy-to-use solution allows you to manage employee data easily, set up payroll runs within minutes, and generate detailed payslips for each employee.
You can also automate payroll-related tasks, such as tax deductions and benefit contributions, to reduce the chances of errors.
Zoho Payroll also helps you manage TDS deductions for your employees seamlessly.
For those in a remote/hybrid work situation, the platform lets you define different work locations for your employees and calculate their taxes accordingly.
Customize Payroll Management
Developers built Zoho Payroll to cater to businesses of all kinds and sizes.
Whether a startup or a large enterprise, you can customize your payroll management based on your unique requirements.
With Zoho Payroll, you can choose from different payment plans and add-ons to suit your needs.
Zoho Payroll also integrates with various accounting software, such as Zoho Books and QuickBooks, to seamlessly manage your finances.
Manage Compliance and Regulations
Managing payroll compliance can be a hassle, especially with changing government regulations.
With Zoho Payroll, you can manage compliance and regulations with ease.
Zoho Payroll helps you stay up-to-date with tax deadlines, compliance regulations, and other HR-related matters.
The solution enables you to generate payroll reports and file taxes online, saving time and effort.
Enjoy 24/7 Access and Support
With Zoho Payroll, you can access your payroll management system anytime, anywhere.
You can easily manage your payroll in the office, at home, or on the go.
Moreover, Zoho Payroll offers 24/7 customer support via phone, email, and chat to help you resolve any issues or concerns.
This benefit ensures your payroll management remains efficient and reliable.
Experience Cost-Effective Solutions
Zoho Payroll offers a cost-effective payroll management solution that eliminates the need for expensive IT infrastructure and workforce.
You can choose from different pricing plans based on your payroll management needs and pay only for what you use.
With Zoho Payroll, you can save time, money, and resources while ensuring that your payroll management remains accurate and reliable.
Zoho Payroll Pricing
Zoho Payroll simplifies the payroll process for businesses of all sizes in India and the United States.
Within these two countries, one of the most significant advantages of using Zoho Payroll is its price point.
With Zoho, businesses can save money on payroll processing by opting for a package that suits their needs.
Zoho Payroll’s plan costs just $190 annually and an additional $30 for every employee.
This cost includes tax calculations, direct deposit, and leave management.
Such pricing point also includes Zoho Payroll’s integration with Zoho Books.
Businesses can manage their payroll alongside other business operations, making it easy to keep track of finances and employee data in one place.
Other Apps Within Zoho
While payroll is a popular feature of Zoho, the platform offers many other applications to help businesses in their day-to-day operations.
Zoho People
Zoho’s cloud-based HR management software is an excellent solution for managing your HR needs.
From employee data management to attendance and leave management, Zoho People is a comprehensive HR software that can benefit your business in countless ways.
Zoho People offers a variety of features that can help businesses streamline their HR processes.
The HR software allows for employee data management, so you can quickly access employee profiles and performance data.
The platform also tracks employee attendance and leave, making managing employee schedules and maintaining accurate payroll easier.
Employees can also self-manage their attendance and leaves through employee self-service portals, an efficient way of handling attendance and leave requests.
Another advantage of Zoho People is that it can integrate with Zoho’s Payroll software, ensuring that your HR and payroll departments are always in sync.
With seamless integration, Zoho People can automate the payroll process, saving your business hours of time and effort.
Zoho People’s cloud-based software also ensures you always have data access.
One can access this data from anywhere at any time.
Conversely, Zoho People includes limited support hours, limited customization options, and the UI’s steep learning curve.
However, these limitations are minimal compared to the software’s benefits.
Zoho Books
The process of managing payroll can be a daunting task for even the most experienced HR personnel.
With multiple protocols and processes to follow, payroll accounting is considered an essential yet tedious part of company operations.
However, with Zoho Books, you can streamline your payroll accounting processes and access an integrated solution for all your accounting and HR requirements.
With Zoho Books, you can automate your salary payment process, which frees up your time and effort to focus on other core business activities.
The system is fully customizable, and you can easily configure pay periods, frequency, auto-deductions, and payment processing parameters.
Zoho Books has a user-friendly employee portal, enabling your employees to download their pay stubs and W-2 forms.
You can also access employee records and allow employees to view their time-off requests and balances.
Your employees will have quick and easy access to their payroll information, saving you time in answering employee queries.
Zoho Books can link with multiple accounting, HR, and payment processing integrations, including payroll and HR software.
The system is entirely cloud-based.
Hence, you can easily access your payroll accounting data from any location or device.
Moreover, Zoho Books guarantees data confidentiality and protection through advanced encryption and regular updates.
Combining Zoho Products
Business owners and HR professionals can now be more efficient in managing employee data, loading necessary details, and processing salaries.
With the automatic profile retrieval and synchronized features on Zoho People and Zoho Payroll, your payroll and accounting have always been challenging to manage.
Zoho’s people and payroll integration have made it easier for HR professionals to track, update and manage employee data.
With the automatic synchronization feature, your employee details, such as personal information, compensation history, or loss of pay, can easily be transferred to Zoho Payroll.
HR professionals can maintain employee data accurately without worrying about redundant data entry or inconsistencies.
Whether managing multiple locations or branches, you can trust that your employee data management is top-notch with Zoho’s integrated solutions.
Manual processing of payslips and wages can be stressful, especially when managing many employees.
With Zoho’s integrated solution, HR managers can pull out detailed reports and closely monitor financial activities, improving analysis and decision-making.
Wrap Up.
Using Zoho Payroll in your business can make the payroll process effortless and secure for employers.
The platform provides automated computations, income tax filing reports, customizable user roles, employee self-service, and integrated HR and accounting functionality to streamline and simplify the payroll process.
Zoho Payroll is an excellent fit for businesses that want to focus more on other areas of their business instead of getting bogged down in the intricacies of payroll processing.
Moreover, with various integrations to other Zoho products that complement the payroll system, employers, HR managers, and accountants can access accurate financial reports.
Further reading on AdamEnfroy.com: HR software can work hand in hand with payroll platforms to ensure accuracy and productivity in managing employee information.
Whether you’re choosing HR software to help with onboarding and performance reviews or payroll software to help you manage employee deductions and pay, the right HR and payroll integration can create a seamless system of managing your people.
Last Updated on April 28, 2023 by Adam Enfroy
