7 Best HRIS Systems of 2021 (Ranked & Reviewed)
HR operations are critical to any medium to larger business.
Proper management and HR practices benefit administrations in more ways than one. However, it can be very complicated to manually tackle the HR needs for large teams.
This is where Human Resource Information System (HRIS) software is super helpful. These are tools that can help you manage every aspect of your employees. From recruitment and onboarding to training and benefits analysis.
They share some similarities to standard HR software but tools in this category will have more features available.
Naturally, there are many options available on the market in this category, so today I’ll be your personal HRIS analyst and present the best options.
Here is my vetted list of the best HRIS systems on the market.
BambooHR is a fully customizable HRIS solution that can benefit organizations of all sizes. Whether you’re working with an on-site team, a remote one, or a hybrid model, this HR software can get the job done efficiently.
The most significant advantage of using BambooHR is that you can modify the tool according to your business needs instead of making procedural changes to suit the software. It spans the entire lifecycle of employees, from applicant tracking to performance analysis.
If that doesn't seem suitable enough for you, then I recommend you check out the vast number of apps that integrate with it. Overall, it’s an easy-to-use tool that lets you safely and securely organize your HR data, and use it for any purpose.
Apart from the many customizations and integrations, BambooHR has several other exciting features. It provides options for employee self-service, a dedicated manager view, and even helps you generate custom reports.
Here’s a list of some excellent BambooHR features:
- Applicant tracking
- Automated onboarding
- Centralized database for all employee records
- Dedicated HR reporting and analytics
- Objective performance management
- Employee satisfaction management
- Time tracking
- Electronic signatures
- Paid time off (PTO) tracking
- Customized workflows
- Optimized mobile app
- Intuitive user interface
- Job post syndication
- Dedicated customer service
As for pricing, BambooHR does not disclose its plans upfront, and you’ll have to request a price quote according to your needs. However, you do get the option of trying the software out for free before you can settle on a paid plan that suits you.
Whether your business has a handful of employees or a few thousand, ADP can help manage your HR needs with ease. It’s a company with a rich history of putting out quality HR products and has suitable ones for all sizes and kinds of businesses.
With over 70 years of experience under its belt, ADP is one of the pioneers in the payroll management software niche. It doesn’t matter if you’re looking for a PEO company or an HRIS; ADP can help you get there.
ADP’s HRIS solutions seamlessly integrate with other popular business software and financial systems. With it, you can manage essential HR operations such as time tracking, scheduling, benefits management, and even retirement accounts.
ADP is more than a simple HRIS provider; it’s a complete HRMS (Human Resource Management System) equipped with artificially intelligent automation. Using it, you can lessen your administrative tasks, streamline employee workflows and enhance engagement.
The following are some of the features that ADP can help you with:
- Applicant tracking and recruitment
- Onboarding functionality
- Employee data management
- Time tracking
- Employee benefits management
- Payroll management
- HR outsourcing and PEO
- Dedicated app marketplace
- Resource center for all business sizes
Similar to BambooHR, ADP’s pricing plans are also not disclosed publicly on its website. You’d need to contact the company for its pricing plans and decide which of its offerings would best suit your business. You can also request a demo for each product.
Workday is a company that provides you with complete HCM solutions, along with all of the tools your business needs for people management. It’s a cost-effective and highly efficient method of organizing your staff and enhancing employee engagement.
Its range of products spans every aspect of a business, from HRIS to financial management and enterprise planning. Using it, you can create automated workflows to pay salaries, manage the entire employee lifecycle from hiring to retirement, and much more.
Workday also lets you analyze employee performance based on many criteria such as designation, salary, and employment history. No matter your business niche, Workday has a solution for it.
One of the significant differences between Workday and other traditional HR systems is that it is entirely cloud-based. This means you can break free of data silos and manage your HR functions from anywhere and any device.
Workday equips your business for success with the help of the following essential features:
- User-friendly interface
- Large number of financial and HR-related integrations
- Easy-to-navigate organizational charts
- Intuitive navigation
- HR task management
- Ability to adapt to multiple business processes
- Cloud-based ubiquitous access
- Easy-to-use feedback management system
- Available as a mobile app
- Detailed reporting and analytics
Again, Workday continues the practice of not revealing its pricing plans on the website. To get access to custom quotes for your business, you need to reach out to their sales team. You can also call the company representatives on the dedicated phone number.
Widely known among HR professionals due to its modern user interface and extreme ease of use, Zenefits is a Human Resources Information System designed for SMBs. If you’re a small business that’s looking to automate HR processes, Zenefits is ideal.
It can easily take care of multiple HR department functions such as on and off-boarding, payroll management, and performance reviews. Employees can sign documents electronically; managers can track performance and scale operations as they need it.
But perhaps the essential benefit of Zenefits is that it’s a highly affordable software solution for talent management. And despite being so affordable, it doesn’t skimp on the number of features needed to manage everyone from new hires to veterans.
Zenefits provides SMBs with the exact tools they need for scaling their HR operations at the lowest possible costs. Using its features, you can ensure that your workforce remains engaged, and at the same time, improve your HR department’s operational efficiency.
Please go through the features Zenefits offers to small and medium businesses:
- Easy HR administration
- End-to-end onboarding
- Payscale insights and workforce alignment
- Built-in performance management tools
- Advanced time tracking and scheduling
- Easy payroll administration
- Documentation management
- Automated tax compliance
- Integrated reporting tools
- Seamless benefits management
Unlike the previous options on my list, Zenefits offers a fixed number of pricing plans for its HR platform. You can choose any of the base plans that offer core HR features and then get add-ons per your needs. Plans are billable monthly as well as yearly.
Here’s a list of the annual pricing plans that Zenefits offers:
- Essentials plan at $8/month/employee
- Growth plan at $14/month/employee
- Zen plan at $21/month/employee
If you’re a larger organization that needs enterprise-level plans, please contact the Zenefits sales team. You can also schedule a customized demo or try out the tool for two weeks, entirely free of cost.
If you’re a business with more than 100 employees, then UKG (Ultimate Kronos Group) Pro HR Solution is the best option for you. With over seven decades of HR experience, UKG Pro provides an impeccable user experience, along with all essential HR tools.
Although the software focuses on Core HR management, it also doubles as a suitable Human Resources Management System. It has been tested extensively along its years of performance and has customizable modules for most workforce management tasks.
From payroll and benefits management to time-tracking, employee information management, and an applicant tracking system, UKG helps make your HR processes simple and effective. It’s also suitable for all industry verticals, regardless of the niche your business serves.
HR managers usually look for HRIS solutions centered around the people. And UKG Pro offers precisely that. It has innumerable features that make Human Capital Management an experience that helps your business grow better.
The following are some of the features that UKG Pro offers its users:
- A comprehensive view of employee data
- Simplified payroll and tax management
- Personalized recruiting
- Effective onboarding
- Centralized and secure employee file management
- Intuitive benefit administration
- Robust workforce management
- Automated, scalable timing and scheduling
- Fully configurable compensation management
- Detailed performance review metrics
- Real-time employee sentiment analysis
- On-demand people assistance
- Predictive analytics
- Ability to leverage AI and ML
UKG Pro’s pricing plans are not available on the website. Like most SaaS-based HRIS solutions, you can obtain the price by directly contacting the sales teams.
Offering a soothing UI and complete employee management tools, Rippling helps recruiters automate a wide range of HR processes. From onboarding to off-boarding and everything in between, Rippling can act as your complete HR solution.
Despite being new on the HR software market, Rippling has captured user interest due to its intuitive usability. The software works well not just for HR professionals but can also help anyone from a team member to the CEO.
The software can easily integrate with other business tools such as Github and Slack and over 500 more tools. In this manner, you can enhance the capabilities of Rippling and ensure that it can integrate with any business tools you’re currently using.
When it comes to features, Rippling puts a combined focus on HR as well as IT. Using it, you can enable or disable an employee’s access to company systems with fewer clicks. And as it provides you with a single underlying employee database, changes get reflected seamlessly.
Take a quick look at the features provided by the tool:
- Payroll, benefits, and talent management
- Attendance and time tracking
- Detailed, customizable reports
- Digital document management and signing
- Automated onboarding of new employees
- Process automation and task management
- Integrated LMS (Learning Management System)
- Centralized app and device management
Rippling’s pricing plans start at $8 per user per month and increase according to the number of people you want to include and the modules you need for your business. The Employee Management Platform is the base plan, and you can add HR and IT management to it.
Along with the core platform, you can also choose to purchase each plan and module separately.
In the era of remote work, distributed teams are the norm rather than the exception. And Sapling is made for managing distributed teams. It’s best suited for businesses that work with a global footprint across multiple locations and offices.
Sapling allows you to automate the entire recruitment and onboarding process. Using HR technology that spans across systems, you can assign automatic workflows based on several criteria such as employee designation, department, and location.
It lets team members create, store and manage employee data along with organizational charts. Sapling also integrates with most applicant tracking, employee training, and payroll systems on the market, ensuring you can save time on processes, not to mention money.
Apart from the above features, Sapling also provides a webhook and API for advanced integrations. Its assorted feature list makes it a popular choice for multiple industry verticals such as software, financial services, and healthcare.
Here are the features that Sapling has to offer:
- Seamless onboarding
- Unique employee record templates
- Fast access to team member information
- Ability to manage complicated time-off policies
- Fully accessible via mobile
- Consistent and efficient onboarding
- Faster e-signatures
- Bulk data changes
- Automated team management
- Smart emails, surveys, and webhooks
- Automated workflows
Similar to its peer software, Sapling also doesn’t reveal its pricing plans. I got from the website pricing page that there are essentially three packages that you can choose.
These are the three packages that Sapling offers:
- People Operations Platform
- Essential Modules
- Premium Modules
Of these, the People Operations Platform is the base plan, and you can add the other modules for better flexibility. The starting annual agreement value is $4000 for the People Operations Platform.
An HRIS integrates HR functions with information technology. These tools allow better and efficient data entry, performance tracking, and employee management across the organization.
In short, an HRIS allows you to manage and track all your employee data from a single, comprehensive interface.
When you’re using an HRIS, you’ll never have to sift through old filing cabinets or reams of spreadsheets distributed across computers. All your employee data can be collected, tracked, and modified from a single place with just a few clicks.
A large amount of employee data needs to be stored for compliance and legal purposes in any organization. This can include materials for theft and fraud identification, unauthorized access, and other related misdemeanors.
Employee data storage might also be required for other purposes such as tax compliance, first contact information, and certification expiry dates. Storing such disparate data using traditional database systems can lead to the task becoming unmanageable.
An HRIS can come in handy here. As these systems use a centralized database for all employee data, you can use it to ensure that data is always accessible.
Time savings is one of the natural outcomes of using HRIS software. Cumbersome HR processes can be automated and simplified using HRIS. For instance, time-offs and leaves can take just seconds to get approval.
HRIS also ensures that leave accruals and balances get tracked and managed automatically. Once the HR professionals have set up the required policies in the system, they don’t have to spend time over them anymore.
Since HRIS tools free up the time of your HR professionals, they can use their people skills to formulate HR strategies that help refine the performance of your workforce. Such strategic management only leads to improved business outcomes.
At the same time, it also increases employee retention and productivity.
A suitable employee experience is essential for business success. Stellar employees prefer to work in a stellar work environment, and a lack of it can lead to performance drops. A suitable HRIS can help enhance your employees’ organizational perception.
Be it better onboarding, app-based training on the go, or sharing information with co-workers, HRIS software can help boost the employee experience.
Overall, I think it’s safe to say that HRIS tools can help take your HR processes to the next level.
At the very beginning of this discussion, I’d mentioned that here I’ll play the role of your personal HRIS analyst. Now, it’s time that I explained what that role entails.
Long story short, an HRIS analyst helps your business make sense of and use the HRIS data in a better way. HRIS analysts are usually responsible for HR research and HR team problem solving based on the data and insights provided by the HRIS.
SAP is an ERP (Enterprise Resource Planning) tool that has a dedicated HRIS module. You can use the tool to keep track of the company’s resources, financials, and employee data.
The number of employees your HRIS of choice supports depends on the capabilities of the tool you’ve selected. Different HRIS tools target different sized organizations and their needs.
After all, the requirements of a company with 30 employees are entirely separate from that of one with 3000.
To increase the sales of their software, many companies peddle one-size-fits-all HRIS solutions. However, I recommend that you go with a tool that specifically provides support for your business size.
Managing people can be tricky, and most HR professionals struggle to make sense of the vast amounts of employee data manually. An HRIS helps to separate the wheat from the chaff and streamline your HR processes.
These tools help reduce human error and take data redundancy out of the equation by providing a single data store. HRISs also provide real-time information that can be invaluable in tracking employee performance.
Also, using HRIS automation functionalities, you can create better workflows that enhance the efficacy of your workforce. In short, an HRIS gives you all of the tools you need to get a bird’s-eye-view of your organization and identify what needs to change for betterment.
As far as functionality goes, there’s no difference between an HRIS and an HRMS. Both tools perform the same operations and have similar functions and features.
Similar to choosing the right employee for a designation, choosing the right HRIS systems for a business is not an easy task. But after going through my detailed guide, I hope you can make a suitable choice.
If you’re confused regarding which HRIS solution to go with, take a pick from the following ones:
- BambooHR: Best For Customizability
- ADP: Best For Payroll Solutions
- Workday: Best For Human Capital Management
- Zenefits: Best For Small And Medium Businesses
- UKG Pro: Best For Large Organizations
- Rippling: Best For Automated Employee Management
- Sapling: Best For Distributed Teams
I’m sure you’ll find a suitable HRIS from among the above options.