7 Best Onboarding Software For New Employees (2023)
Choosing the right onboarding software is vitally important to your business. From gathering new employee information to providing training materials and beyond, the best onboarding software can help you meet your goals. In this guide, I ranked and reviewed the 7 best onboarding software, so that you can pick the best one for you.
BambooHR is an easy and efficient employee onboarding software for small and medium-sized businesses and scaling companies with features and tools customized to your workflow and employees’ needs.
Hiring, retaining, engaging, and achieving high-performance is no more a complex task with ClearCompany. This tool streamlines various processes into an all-in-one management system.
Hibob follows a social media vibe throughout its interface and puts new hires at ease and enhances their employee experience (EX) while providing essential data and reports to the managers.
Workday’s HCM system lets companies adapt to the dynamic market and with a majority of the workplaces going remote. This HCM software helps you recruit talent and sharpen their skills to perfection.
Talmundo digitizes the onboarding experience without losing the customizable human touch. You’ll enjoy how fast and easy it is to program and customize the employee onboarding process.
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To cut to the chase, check out BambooHR and ClearCompany to ensure a smooth onboarding process for new hires.
Let’s be honest- the first day of work is a mess for most of us. We step into the workplace feeling intimidated.
As the day goes on that feeling is worsened with awkward introductions and forced conversations. On such a stressful day, being loaded with paperwork is the last thing we want.
An ineffective onboarding process is not just bad for the employee but also paints a poor picture of the recruiters. This may lead to miscommunications and bottlenecks throughout the workflow, resulting in low productivity.
To avoid having clueless new hires rushing to you even weeks after joining your company, it is essential to use an HR onboarding software solution in addition to your HR software platform.
What Are The Best Onboarding Software for New Employees?
Here are my top picks for the best onboarding software on the market.
Best SaaS For Small And Medium Businesses
If you want to onboard your employees in the most efficient way possible, BambooHR is a great software. It’s the best employee onboarding software for small businesses and scaling companies because it has a straightforward process that can be customized to one’s workflow and employees’ needs.
BambooHR is an easy and efficient employee onboarding software for scaling companies. Available in two packages- “Essentials” and “Advantage,” you can get features and tools customized to your workflow and employees’ needs.
BambooHR implores companies to find their “purple unicorn” and build the “dream team” with its wide variety of tools. By storing employee records, organizing e-signatures, automating payroll and performance feedback, this onboarding solution saves you time, effort, and paper.
This one tool alone can replace your payroll software making your business even more efficient.
I specifically liked the offboarding feature that makes bidding farewell just as seamless as welcoming new peeps. With this tool, the uncertainty of paychecks and benefits is cleared, while the employee feels acknowledged and heard, giving the company a learning experience.
BambooHR consists of powerful features within an easy-to-use interface. It makes the onboarding experience smooth for the new hires as well as the hiring managers by combining the formalities with the personality of your brand.
Here’s a list of features offered by BambooHR:
- Employee database
- Mobile app
- Custom HR workflows
- HR reporting and analytics
- Applicant Tracking System (ATS)
- Employee onboarding and offboarding
- Employee time tracking
- Time-off management
- Payroll management
- Employee satisfaction (employee Net Promoter Score)
- Performance management
Although BambooHR offers two packages to choose from, the pricing policy remains quote-based. The only drawback of this otherwise highly functional HR software would be the fact that the basic package (Essentials) does not contain sufficient features.
1. Essentials Pack
- Employee records
- Document storage
- Company calendar
2. Advantage Pack
- Electronic signature
- Custom access levels
- Audit trail
- Full-service tax filing
- Approval workflow
- Peer feedback and much more
The add-ons provided by BambooHR allow companies to customize their packages according to the size of the workforce, onboarding process, and so on.
Best Talent Management System
When performing crucial employee-related tasks, ClearCompany is hard to beat. From sourcing and talent acquisition to performance management and analytics, ClearCompany offers excellent support for each stage of your employee lifecycle.
With 16 years of industrial experience, ClearCompany employs successful onboarding and hiring practices for your company.
Hiring, retaining, engaging, and pumping high-performing employees is no more a task with ClearCompany that streamlines these processes into an all-in-one management system. It does so by understanding the unique goals of your company and providing relevant solutions.
The Applicant Tracking System by ClearCompany ensures a 90% hiring success rate as it follows a role-based approach to hire potential star employees. It leaves no stone unturned in wowing the candidates and hiring teams with its state-of-the-art technology and efficiency.
This employee engagement software is your one-stop solution for attracting, engaging, and managing talent. Your work will be easier with its intuitive and customizable tools, while the new hires will perform better and stay longer.
Some of the significant features of ClearCompany are as follows:
- Applicant tracking system
- Candidate texting
- Mobile application
- Interview schedules, guidelines, and feedback
- Offer letter management
- Recruiting analytics
- New employee intros
- Compliance and I-9 management
- E-Verify, WOTC, and background checks
- Device and equipment management
- Onboarding analytics
- Payroll and HRIS integration
- New hire reviews
- Time-based reviews
- Peer reviews and recognition
- Performance analytics
- Manager feedback
- Engagement surveys
- Slack integration
- Real-time feedback
The pricing policies of ClearCompany are fit to your needs, so you’ll have to contact them to get a quote. Rest assured that they follow a transparent pricing system and bring every tool you need on a single platter.
3. Hibob HRIS.
Best Flexible Solution For Scaling Businesses
I advise you to check out Hibob HRIS to ensure an excellent experience for both new and current employees. You can also look at various reports and data to help you manage your business more effectively.
The name “Hibob” itself sounds fresh and welcoming, and that’s precisely how your customers are going to think of your company with this design-led HR software. After all, the role of Human Resources is a lot more than just maintaining a headcount and managing the human capital.
Since Hibob aims to put humans first, it follows a social media vibe throughout its interface. The familiar look puts the new hires at ease and enhances their employee experience (EX) while providing essential data and reports to the managers.
I like how Hibob focuses on creating a company culture with features like Clubs that let employees connect based on their hobbies and “superpowers.” Shoutouts is another interesting feature for making company-wide announcements, complete with fun GIFs and emojis.
It is hands down one of my favorite HRIS systems on the market.
This employee onboarding tool not only automates paperwork and other workflows, but it does so in a creative and interactive way. Flexibility is also another priority in this onboarding software, so your employees feel informed and included from the first day itself.
Here are some features that make Hibob a favorite among growing companies:
- Real-time analytics
- Track people analytics trends
- Perkbox integration
- Auto-enrollment applications for pensions
- Childcare vouchers
- Customizable employee benefits
- Engaging shoutouts and polls
- Interactive and inclusive company dashboard
- Dynamic org chart
- Non-binary gender identification
- Organized company docs
- Interest and hobby clubs
- Cassiopeia integration
- Performance reviews
- Automated onboarding flows
- Preboarding workflow
- Personalized onboarding
- Automated HR analytics
- Streamlined attendance management
- Custom policies
Since Hibob is focused on flexibility and functionality, it provides its tools and services in customized packages at budget-friendly rates. However, there are no fixed prices, so you will have to get in touch with their customer care representative.
4. Workday HCM.
Best For Remote Or Hybrid Workplace
Great for remote working, Workday HCM has a recruiting module that makes searching and vetting candidates easier. You can also use this software to develop training programs for your new hires and existing employees by giving them the skills they need to succeed in their roles.
Trusted by the world’s leading companies like Dell, Workday’s Human Capital Management system lets companies adapt to the dynamic market. With a majority of the workplaces going remote, this HCM software helps you recruit talent and sharpen them to perfection.
It features an Augmented Analysis tool that empowers the managers with vast data to identify opportunities and risks. Employee data is paired with a “story” and not just numbers, so you can grasp the important metrics and amend the onboarding tasks accordingly.
With Peakon as one of the integrations, Workday HCM helps the HR team understand employees’ needs and creates plans to improve EX. Peakon also allows you to get feedback and maintain real-time dashboards to ensure productivity and collaboration.
Workday HCM follows a talent strategy that’s tailor-made based on your skills and company goals. You can form plans and benefits that streamline your workforce, meet the needs of the employees, and ensure remarkable improvement in HR efficiency.
Here are some features that make Workday HCM one of the best out there:
- Employee engagement and sentiment tracker
- Real-time health and safety data
- Identify risks through what-if scenarios
- Skills insight for finding and onboarding essential talent
- Connect workers to health resources
- Personalized career guidance
- Augmented analytics
- Attract-to-pay automation process
- Pay equity dashboards
- Compensation analysis tools
- HR integration
- Global workforce management
- Flexible organizational structures and modeling
- Central administration of benefits
- Agile compensation management
- Complete worker and skills profile management
- Talent acquisition
- Performance management
Like most onboarding tools on this list, Workday HCM also provides its services on a quote basis.
Best For Customizing Employee Onboarding Process
I like Talmundo as it allows tons of degrees of customization and centralizes all the information you need for your new hires. This means that you can use templates for every new hire but still tailor the experience to each individual. Plus, it’s effortless to track everyone’s progress while still knowing what needs to be done next.
Next on the list is Talmundo that digitizes the onboarding experience without losing the customizable human touch. You’ll enjoy how fast and easy it is to program and customize the employee onboarding process, so you can create the best impression from day one itself.
This software ensures 33% more engagement, 70% more productivity, and 82% more employee retention. This means lesser workload and satisfied employees, with the best talent staying for longer. The software also allows app branding so that it represents your company like no other.
Talmundo uses AI to simplify the new hire onboarding process and offers a chatbot named Eva (which can be changed later) to answer onboarding-related queries. This world-class technology enables businesses to improve in a dynamic, challenging setup.
Talmundo’s onboarding software solution is personalized, straightforward, and interactive. The quizzes and to-do lists are some of the most popular features appreciated by both HR managers and new hires as it makes everyone feel connected, confident, and empowered.
Here are some features of Talmundo that can reinvent your company’s onboarding process:
- Digital chatbot
- Pre-schedule check-ins
- Integrate with existing HRIS
- Interactive to-do lists
- Obstacle and pain point identification
- Detailed analytics
- Onboarding quizzes
- In-house onboarding specialists
Talmundo also offers its onboarding tools at a negotiable price. You will have to contact the team to see their game-changing technology in action. Or, you can schedule a 15-minute call to know more about their pricing policies.
Best Budget-friendly Onboarding Solution
Zenefits allows low-budget businesses to manage their team members with ease. Its powerful HR platform is user-friendly, so you don’t have to spend time figuring it out. From streamlining the onboarding process to tracking performance reviews, this software has a lot to offer.
As the name suggests, this software ensures employee satisfaction via timely payrolls and benefits, managed by the automated data flow. According to your employees’ needs, you can customize and curate comprehensive healthcare benefits as well as timely perks for the team.
Paying the team members is also not a hassle as this software provides a quick and easy interface to help you complete tasks with a few clicks. The built-in safeguards are a practical addition to ensure that the users comply with government rules and regulations.
Managing people is complex, but with Zenefits, you can hire and retain the cream of the crop, improve employee experience and productivity, and reduce errors that come with paperwork.
Here are some features of Zenefits that you must check out:
- Auto-send offer letters
- Checkr integration for quick, reliable background checks
- Compatible with mobile devices
- Digitally-created tax documents
- Electronic signatures
- Automatic login via popular integrations
- Dynamic org charts
- Automated workflows (promotions, transfers, etc.)
- Real-time data syncing across the Zenefits platform
- PTO Policies
- Manage and approve requests
- Blackout dates
- PTO balance calculator
- Equal opportunity statistics
- Headcount activities
- Auto-generate and store worker documents
- Update and categorize employee handbooks
- Digital W-4’s and I-9’s
- Account provisioning
The pricing policy of Zenefits is conveniently staggered across three tiers. In addition to that, you can get in touch with the sales team to opt for the Enterprise plan, which can be customized and priced according to your requirements,
1. Essentials at $8/month per employee
- Core HR
- Mobile app
- Integrations with productivity apps like Slack, Salesforce, GSuite, etc.
2. Growth at $14/month per employee
- Time and scheduling
- Performance management
- Compensation management
3. Zen at $21/month per employee
- Employee engagement surveys
- People Hub
- Measure employee well-being and productivity
- Advisory services at $8/month per employee
- Payroll at $6/month per employee
- Benefits admin using own broker at $5/month per employee
Interestingly, small businesses are eligible to try Payroll for free for a year. Note that the prices mentioned above are pertaining to the annual bill. The prices are subject to change if you choose to pay on a monthly basis.
Best Paperless Onboarding Solution
With Eddy, you can conduct your employee onboarding process efficiently, minus the complexity that comes with formalities and paperwork. Hiring, onboarding, managing, and paying employees just got a lot easier and more sustainable with this completely digital HR solution.
From small business owners to office admins, everyone can benefit from the fuss-free features of Eddy. All of your company and employee documents can be created, shared, and stored digitally, so you won’t have to deal with lost data, lack of storage in the office, and papercuts.
Since the HR team is usually overloaded with work, Eddy has got their back with the self-onboarding feature. This allows new hires to take matters into their own hands by creating their Eddy profile, e-signing documents, and more.
All of us can agree that the first day in the office is usually the most difficult, with piling paperwork and too much to take in. But with Eddy’s high functionality, new team members can complete the formalities beforehand and enjoy an exciting and productive Day-One.
Here’s what Eddy has to offer:
- Create, share, store and e-sign HR docs
- Self-service onboarding
- Trackable new hire tasks list
- First-day messages
- Drag-and-drop custom pipeline
- Automated stage actions
- Hiring team collaboration
- One-click posting to job sites
- Employee directory and profiles
- Simple and versatile notes
- PTO management
- Quarterly and annual tax returns
- New-hire reporting
- End-of-year W-2 preparation, filing, and distribution
Eddy offers powerful and effective onboarding tools by following a “per month, per employee” pricing plan. This ensures that you pay exactly for what’s needed as your business and workforce grow.
Eddy Platform at $8/month per employee
- Training tracking
- Document storage and electronic signatures
- PTO tracking
- Tracking and storing employee data
- Time tracking
- Payroll at $8/month per employee
- Applicant tracking at $99/month per employee
- HR advisor at $49/month per employee
Despite following a set pricing plan, Eddy caters to custom price quotes as well. Feel free to add or remove features from your HR platform.
What Is Onboarding Software For New Employees?
The employee onboarding process involves introducing the new hires to the existing team members, the workplace, the code of conduct, and more. The time taken for onboarding may vary across different types and sizes of companies.
Most small companies finish it off in a day, while others take months. The only common denominator is the troublesome paperwork and formalities the new employee experiences on the first day. As a result, the hiring professionals are also burdened with tons of tasks.
That’s when an employee onboarding software steps in to coordinate various tasks and improve the employee orientation and onboarding process. While your new hires get a good look at the work culture, you get to create a lasting first impression of the company.
Why Should You Use Software To Onboard New Hires?
A negative onboarding experience makes new hires twice more likely to consider other job opportunities. This makes the employee onboarding program a crucial part of HR processes, employee lifecycle, and talent management.
Some of the advantages of an effective employee onboarding software solution are provided below:
1. Provides A Transparent Onboarding Template
Many employee onboarding tools provide templates that outline what the new hires must do before, on, and after day one. This helps in assigning tasks, checking progress, and ensuring employee satisfaction with full transparency.
2. Minimizes Disorganized Paperwork
In today’s digital era, it’s best to do away with paperwork. Not only is it a drag, but it is also a major threat to the environment. That’s when digital onboarding programs help make the process fuss-free and paper-free.
This way, the newcomers can promptly complete their formalities digitally, and the HR professionals can also focus on other tasks.
3. Offers An All-in-one User Interface
Most onboarding management systems include features for effective employee management, payrolls, benefits, and more. As a result, you get all of the information centralized in one user-friendly but advanced software.
Rest assured that any sensitive data will remain safe and secure, yet just a few clicks away from you.
4. Self-service Capabilities
Your HR professionals already have a lot on their plate. Using an effective onboarding software tool can help involve new hires in the process via self-onboarding features. This allows them to deal with the onboarding process beforehand and kick start with actual work from day one.
In fact, according to Glassdoor, successful onboarding increases productivity by more than 70%.
Frequently Asked Questions
Q. How Do I Choose The Right Onboarding Software?
The “right” software depends on your business requirements. For instance, some smaller companies may not require the extensive set of onboarding and HR management tools offered by ClearCompany.
This is why I’ve mentioned what each software is best for throughout the review.
Q. How Long Should The Onboarding Process Take?
Most HR professionals believe that onboarding should last for at least three months. However, it is seen that increasing the time throughout an employee’s first year promises more retention, productivity, comfort, and better employee relationships.
Your company’s onboarding program can make or break your first impression for the new hires. According to a study, 69% of employees are more likely to stay in a company for three years after an impressive onboarding experience.
Here are the employee onboarding tools that are sure to increase talent retention and employee satisfaction:
- BambooHR: Best SaaS For Small And Medium Businesses
- ClearCompany: Best Talent Management System
- Hibob HRIS: Best Flexible Solution For Scaling Businesses
- Workday HCM: Best For Remote Or Hybrid Workplace
- Talmundo: Best For Customizing Employee Onboarding Process
- Zenefits: Best Budget-friendly Onboarding Solution
- Eddy: Best Paperless Onboarding Solution
Remember- your employees are an asset to the company, so it is essential to choose them wisely and retain the best players to reach your organizational goal.
Here are some other related posts on the blog:
- Looking to manage your meeting scheduling? Here are my top picks for scheduling software.
- Trying to dial in your business software integrations? Check out the best ERP software systems.
- Want a better way to struture your company’s org chart? Here are my top picks for the best org chart software.