What is a VoIP Number and Do You Need One? 7 Key Benefits
With the increase in internet usage, VoIP numbers have become more popular.
As you might know, VoIP stands for voice over internet protocol and is a phone service that uses your internet connection instead of a traditional phone line.
With several VoIP providers offering high-end features, including the ability to have multi-phone line systems that support business growth, it’s no wonder that VoIP numbers are becoming the new standard for business communication.
However, before signing up for a VoIP service, it’s essential to understand the key benefits of using a VoIP number.
This guide will explain what a VoIP number is and highlight the top reasons why you should consider getting one.
Keep reading to find out more.
A VoIP phone number is a telephone number that uses Voice over IP technology to place and receive calls over an Internet connection instead of the traditional landline phone network.
This means that VoIP business phone numbers allow businesses to make and receive calls using a broadband Internet connection instead of a copper-wire telephone line.
One can make VoIP calls while in a set physical location (such as an office) or while mobile and traveling.
The VoIP number will work as long as a high-speed Internet connection is available.
When it comes to choosing a VoIP provider, there is quite a lot to think about.
Businesses need to evaluate their needs and ensure that the provider they eventually choose can give them the best possible service for their requirements.
Having a virtual phone number associated with your VoIP phone system provides businesses with many benefits.
Let’s explore what these are.
Depending on the service you choose, VoIP phone service can give you the functionality to have as many phone numbers as you need without installing multiple physical phone lines.
This is a great way to add additional capacity to your phone system without investing tons of money in new hardware.
A VoIP network can technically handle virtually unlimited calling compared to a regular phone number.
A VoIP phone number also allows you to use features that are not available with a traditional phone line.
For example, many VoIP providers offer call forwarding and VoIP caller ID blocking as standard features.
These features can be handy for businesses that need to manage a large volume of calls daily.
A VoIP phone number with a local area code also makes it easy for customers and clients to reach you, no matter where you are located.
Having a VoIP number ensures that your calls will never be dropped due to a bad connection.
VoIP calls are transmitted over the internet, so as long as you have a strong and stable internet connection with enough bandwidth, your calls will go through without any problems.
This is a significant advantage over traditional phone lines, which are susceptible to poor connections and dropped calls.
Using the latest VoIP technology, a VoIP provider can also offer HD voice quality, which is a vast improvement over the traditional phone line.
While there is a fine line between work and life, a VoIP phone number could help you better balance the two.
Since VoIP calls can be made and received from any location, you can work from home, office, or even on the go.
This flexibility is a significant advantage for businesses that need to be available to their clients and customers.
With features like call forwarding and voicemail, you can make sure that you never miss an important call, even when you are not at your desk.
This way, you can take the time to enjoy your personal life without feeling you are sacrificing your professional life – while still being available for business if the need arises.
Combining VoIP services with current business applications can increase efficiency and productivity in the workplace.
For example, many VoIP providers offer integration with popular CRM software.
This integration allows businesses to keep track of customer interactions, manage call logs, and create detailed reports.
VoIP services are much cheaper than traditional phone lines for both the business owner and customers.
There are no installation fees or monthly charges, and long-distance calls are free.
Businesses can save a lot of money by switching to a VoIP phone number, which the business can use to reinvest in other company areas.
The cost reduction can also be passed on to customers, which can help to attract new business.
With many VoIP service providers providing toll-free numbers to their customers, businesses can provide their own customers the ability to reach them without having to pay for the call.
Companies can even use a softphone to receive and place VoIP calls from laptops or desktop computers.
This happens when you download a VoIP app that uses the internet to place and receive calls – with no additional hardware required.
When considering that an IP phone can do both local and long-distance calls for free, VoIP is an excellent way for small businesses to save money.
As your business grows, so does the need for more phone lines. This can be a costly and time-consuming process with a traditional phone line.
With a VoIP phone number, you can add new users and features as your business grows, and there is no need to install new lines or hardware.
The ability to scale is one of the significant advantages of VoIP for businesses.
Differences Between VoIP And A Landline Number
A traditional phone system, also known as a landline, uses a copper wire to connect your business to the phone network.
A VoIP phone system uses your existing internet connection to receive calls.
Other differences include lower costs, scalability, and features that can help you be more efficient.
Having multiple devices that can be used to make and receive calls is also a significant difference (i.e., VoIP advantage), as it gives you the flexibility to work from anywhere.
Some providers also allow for SMS messaging, which traditional phone numbers couldn’t do.
Having the ability to text message gives a business phone system more features and more flexibility.
In addition, conferencing software integrated with many VoIP phone systems makes it easy to hold virtual meetings and conference calls.
There are several different types of VoIP numbers, each with its own set of features and benefits.
The most common type of VoIP number is a SIP number, which stands for Session Initiation Protocol.
SIP numbers are typically used by businesses and offer a variety of features, including call forwarding, caller ID, voicemail, and call-waiting.
Another type of VoIP number is a hosted PBX number.
Hosted PBX numbers are hosted by a third-party provider and are ideal for businesses that want to outsource their phone system.
Hosted PBX numbers come with the same features as SIP numbers, plus additional features like call recording and auto-attendants.
PBX numbers are typically the best choice for outbound calls as they offer a higher quality of service.
Making phone calls using a voice-over IP (VoIP) service can save you a lot of money, but there are a few things you need to know to get the most out of your VoIP service.
Here are a few tips:
- Use a headset: A headset with a microphone will improve your VoIP calls’ quality and help reduce background noise.
- Test your setup: Before you start using VoIP for business calls, test your setup with various colleagues to ensure the sound quality is good and that there are no technical problems.
- Get high-quality VoIP phone service: You’ll need to get a VoIP phone number to make and receive VoIP calls. Many service providers offer free VoIP phone numbers, so shop around to find the best deal.
- Use VoIP call forwarding: If you have a traditional phone number and a VoIP phone number, you can use call routing to ensure all of your calls are routed to your VoIP phone.
- Use voicemail: Voicemail is one of the most valuable features of a VoIP phone system. Set up your voicemail and check it regularly, so you don’t miss any important messages.
By following these tips, you can ensure that you’re getting the most out of your VoIP service and saving money on your business calls.
While having virtual numbers has plenty of advantages, there are a few potential pitfalls that you should be aware of.
First, VoIP numbers are subject to the same outages as your internet.
If your internet connection goes down, so will your phone service.
Additionally, using a virtual phone system means that your calls will be routed through the internet, which can, on infrequent occasions, result in lower call quality.
To combat this, choose a VoIP service provider with a good reputation for call quality and customer service.
The type of phone you use with your VoIP service can make a difference in call quality.
IP phones are designed to work with VoIP systems and often provide the best call quality.
If you’re not at your desk, incoming calls to your VoIP number can be routed to your cell phone.
Having a cellphone as a backup is a good way never to miss a call.
Also, a mobile app is sometimes provided by the VoIP phone company, which allows you to use your VoIP number on your cellphone to access additional features.
Local numbers are available in many areas, so you’ll likely be able to find a VoIP number with a local area code.
Your wi-fi speed does matter when using a VoIP number, as your calls’ quality will depend on your internet connection.
To get the best possible call quality, make sure you have a fast and reliable internet connection.
Portability means that your VoIP phone number can stay with you if you move.
For example, if you’re moving from New York to Los Angeles, you can take your New York-based VoIP number and have it work in Los Angeles just as well as it did in New York.
You don’t need to change your phone number or go through the hassle (and expense) of getting a new one.
This can be a huge advantage for businesses that operate in multiple locations and individuals who move frequently.
A VoIP adapter is a device that allows you to use your VoIP service with a regular telephone.
VoIP adapters typically have a port for an Ethernet cable, which connects the adapter to your router, and a port for a regular telephone line.
Then, employees will be able to use the dial pad on their regular telephone to place VoIP calls.
If your operation relies on making and receiving phone calls, then VoIP is something you should look into.
There are many advantages to using a VoIP phone system, including lower costs, increased flexibility, and improved call quality.
Just do your research and choose a reputable VoIP service provider to get the most out of your virtual phone system.
Have you ever used a VoIP phone system?
What was your experience like?
Let me know in the comments below.
Further reading on AdamEnfroy.com: Want to learn more about how you can communicate with others in business?
Check out my list of the best conference call services to find the perfect fit for your business.